District
Properties Board
October 16, 2026
2026.10.4
Optional District Church Properties Board module
Districts whose assembly elects a separate District Church Properties Board, instead of having the District Advisory Board serve as the properties board (Manual ¶236), can now turn on a Properties Board module. It gives the board its own roster, meetings with agendas, attendance, and attachments, minutes that can be distributed, approved, and amended, and ballots that members vote on through a private emailed link. The module is off by default, so districts that use the District Advisory Board as their properties board see no change. District menus with more than one board now group them under a Boards menu.
How to use it
To turn the module on, open the District Admin Portal. In the District Church Properties Board card, check Use a separate District Church Properties Board and select Save Properties Board Setting. Properties Board then appears in the district menu (under Boards when you can see more than one board). Turning the setting off hides the module again without deleting anything.
Start on the Roster page. The district superintendent is listed automatically as an ex-officio member. Select Add Member to add each minister and lay member and mark one as chair; a box at the top checks the board's makeup against ¶236. Members and the chair get access automatically. To give district office staff access to manage the board without being members, assign the District Properties Board Admin role on the District Users page.
Under Meetings, select New Meeting to build an agenda, record attendance, upload documents such as building plans or purchase proposals, and write minutes. Select Distribute for Review to email the minutes to the board, then Approve once the board approves them. Under Ballots, select New Ballot to put a motion to a vote, Open Ballot to lock the list of voters, Send Email to send each voter a private voting link, and Close Ballot to finalize the results.
Full instructions, including who can do what and the board's duties under ¶237, are in Help Documentation > District Documentation > District Church Properties Board.
District
Board of Ministry
October 15, 2026
2026.10.4
Optional Ministry Candidate Workshop Tracking
NazTrack can now optionally track the Ministerial Candidate Workshop (MCW). You choose whether your district requires it before a district license, before ordination, or both, and you record each candidate's attendance on their record.
How to use it
Step 1: Turn on MCW for your district
Go to Board of Ministry → Settings.
Scroll to the Ministerial Candidate Workshop section.
Check Our district requires the Ministerial Candidate Workshop (MCW).
Check when it's required. You can pick one or both:
Required before granting a district license
Required before ordination
Click Save MCW settings.
You only need to do this once. You can change it or turn it off at any time. If you turn it off, NazTrack keeps any attendance you've already recorded.
Step 2: Mark that a candidate attended MCW
Go to Board of Ministry, open Candidates, and click the candidate's name.
Scroll down to the Ministerial Candidate Workshop card, just below Background Checks.
Check Candidate has attended the Ministerial Candidate Workshop (MCW).
If you know the date they attended, enter it under Date attended. The date is optional.
Click Save MCW attendance.
District
Pastoral Reviews & Appointments
October 15, 2026
2026.10.3
Track appointed pastors, reappointments, and the move to elected status
Districts can now record pastors the district superintendent appointed instead of the church electing them (Manual ¶119). Each appointment records why the church qualifies (organized fewer than five years ago, fewer than 35 members voting at the last annual church meeting, or receiving district financial assistance), the one- or two-year term, the date the church board was consulted, and the date the District Advisory Board consented. Reappointments are kept as a history of terms, and consent is required again for each new term. Appointed pastors are not on the regular two-year/four-year review schedule, so they no longer appear on the Pastoral Reviews list. When a pastor moves off appointed status (¶119.1), the date of final approval starts the four-year review cycle.
How to use it
Open Ministers > Appointed Pastors and select Record Appointment. Choose the pastor; if they pastor more than one church, also choose the church where they are appointed, since a pastor can be appointed at one church and elected at another. The term start date fills in with the date the pastoral assignment began. Check every reason the church qualifies, choose a one- or two-year term, and enter the church board consultation and District Advisory Board consent dates. Leave the consent date blank while it is pending. The pastor's assignment on the minister record now shows an Appointed badge that opens the appointment.
The Current tab lists every appointed pastor with the date they were first appointed and when the current term ends. Terms ending within 90 days are marked Ending Soon, expired terms are marked Term Ended, and missing District Advisory Board consent is marked Pending. Select Manage on a row to edit the term, Reappoint for a new term, or End Appointment. Ending the pastor's assignment on the minister record ends the appointment automatically.
To move a pastor to elected status, first record the review on the minister record with Record Pastoral Review, choosing the review type Appointed status transition and entering the church board vote. Then open the appointment, choose that review under Move to Elected Status, and enter the district superintendent and District Advisory Board approval dates. Once the review shows a board majority and both approvals are recorded, the pastor becomes elected and returns to the Pastoral Reviews list with the next review due four years after the later approval date.
District
Board of Ministry
October 5, 2026
2026.10.2
Plan Board of Ministry interview sessions, committees, and time slots
Districts can now organize Board of Ministry interviews by assembly-year session. Each session has a date, location, eligible candidates, and interview kinds. District staff can create a separate committee for each session, select its BOM members, and assign a committee to individual time slots. Slots set appointment times and candidate capacity, with optional labels and breaks.
How to use it
Open District > Board of Ministry > Assembly-Year Cycles, choose the assembly year, and select Interview sessions. Select Add session, enter the date and location, choose who can sign up if your district uses church groupings, and check the kinds of interviews held there. Save the session. Add more sessions for other dates, locations, or candidate groups.
On the Interview sessions page, select Committees beside a session. Add a named committee and select its active members from the district BOM roster. You can also choose a chair and secretary from those members. Committees are set up separately for each session.
Select Time slots beside the session. For each slot, enter a start and end time in the district's time zone, optionally add a label, choose an active interview committee, and enter how many candidates can sign up. The committee can be left unassigned and added later. Add parallel slots for interviews happening at the same time. Check This is a break for time that cannot be booked. Save each time slot; the page shows capacity and sign-ups.
District
Board of Ministry
October 5, 2026
2026.10.1
Credit part-time service toward ordination by weekly hours
Districts can now choose how part-time pastoral service (PSV-PT) counts toward the three years of assigned ministry required for ordination: as full credit, as partial credit based on the weekly hours recorded on the assignment, or case by case. Each candidate's record and Board of Ministry page now show an Assigned Ministry Service Credit breakdown with years served, weekly hours, credit, the total, and the years remaining. The same total is used in the ordination readiness checklist.
How to use it
Open District > Board of Ministry > Settings and find Part-time service credit. Choose Full credit, Credit by weekly hours, or Case by case, then select Save service credit settings. Full credit is the default and matches how NazTrack counted part-time service before this update.
For Credit by weekly hours, fill in the weekly-hours credit table. Each row is the lowest number of weekly hours in a range and the credit earned for each year served at that level; enter 1.00 for a full year or 0.50 for half a year. For example, 5 / 0.50, 10 / 0.60, 15 / 0.75, and 20 / 1.00 give 0.50 credit for 5-9 hours a week and full credit for 20 or more. The Applies to column shows the hour range each row covers as you type, and hours below the lowest row earn no credit.
Weekly hours come from each minister's PSV-PT assignment. If a minister's hours changed, end the old assignment and start a new one with the new hours. To review a candidate's credit, open the candidate in Board of Ministry and scroll to Assigned Ministry Service Credit. Candidates see the same card on their own Board of Ministry page and can use Contact the Board if an assignment or its hours need correcting.
District
Board of Ministry
September 30, 2026
2026.9.10
Add notes to ministry candidate course records
District Studies staff can now attach notes to each recorded course in a ministry candidate's course record, including student progress, areas of difficulty, and instructor details. Notes appear below the course name, with the method, completion date, and action buttons aligned on the course row.
How to use it
Open District > Board of Ministry > Candidates, select a candidate, and open Courses. When recording a course completion, enter any optional Course Notes and select Add to save the completion and notes together. New notes are added to any existing notes for that course.
To add or change notes for an existing completion, select Edit beside the course. Update Course Notes and select Save Changes. Clear the notes field and save to remove the notes. Notes are visible to district Studies staff and are not shown in candidate self-service.
District
Ministers
September 29, 2026
2026.9.9
Track weekly ministry hours for part-time pastoral service
District administrators can now optionally record the typical number of hours per week a minister serves in a PSV-PT assignment. Weekly hours appear with the assignment in the minister's Assignment History and are cleared automatically if the assignment changes to another role.
How to use it
Open District > Ministers and select a minister. In Assignment History, add a new assignment or select an existing assignment to edit it. Choose PSV-PT as the role, then enter a whole number in Hours per Week. This field is optional and accepts values from 1 through 168. Save the assignment to display the hours beneath its PSV-PT role in Assignment History.
Hours per Week is available only for PSV-PT assignments. If the assignment's role is changed from PSV-PT to another role, NazTrack removes the stored weekly-hours value.
System-wide
Forms
September 24, 2026
2026.9.8
Automatically close forms by date or response limit
Church and district forms can now stop accepting responses automatically. Form managers may schedule a closing date and time, set a maximum number of responses, or use both limits. When a form closes, its public page remains available and explains why it is no longer accepting responses.
How to use it
Open Forms and create a new form or edit an existing form. In Auto Disable, enter a date and time, a maximum response count, or both. Closing times use the church or district timezone shown below the field. If both limits are set, the form closes as soon as either one is reached. Leave both fields blank to keep accepting responses until the form is manually disabled.
A closed form stays in the active forms list with a status showing whether the closing date passed or the response limit was reached. Visitors to its public URL see a closed message instead of the response fields. Existing responses remain available to view and export.
District
Ministers
September 23, 2026
2026.9.7
Record historical ministry assignments without a current church
District administrators can now preserve ministry assignments that predate NazTrack, including service at churches that have closed or are no longer in the directory. Historical assignments store the organization and district as text snapshots, never grant access or represent current ministry, and contribute to Board of Ministry service calculations when both dates are recorded.
How to use it
Open District > Ministers and select the minister. In Assignment History, choose Add Assignment, then select Historical Organization. Enter the historical church or organization, the district at the time if known, the role, and any available dates or notes. Dates are optional, but both a start and end date are required for NazTrack to include the assignment in the candidate's recorded years of ministry.
Historical assignments are always informational. They do not appear as current ministry, grant church access, change membership, or require the church or district to exist in NazTrack. Select a historical row later to correct it or delete an entry that was added in error.
District
Board of Ministry
September 17, 2026
2026.9.6
Send district license and ordination applications to candidates
Boards of Ministry can now send district license and ordination applications directly to candidates. Staff may invite one candidate or send applications to several candidates at once. Each candidate receives a private link to complete, electronically sign, and submit the application online.
How to use it
Open Board of Ministry > Candidates and select Send Applications. Choose District License or Ordination, confirm the assembly-year workflow and district Assembly, select the application language and candidates, and edit the email subject, message, and optional due date. Select Send Selected Applications and leave the page open until sending finishes. Use Invitation History to review, revoke, or resend an invitation.
District
Ministers
September 17, 2026
2026.9.5
Track minister credential status and history
District minister records now distinguish credential type from credential status. District administrators can record a credential as Filed, Surrendered, Resigned, Suspended, Revoked, Released, or Removed from Roster with an effective date and administrative note. A non-active credential status ends current and future assignments as of that date, archives the minister, preserves the credential type, and adds the change to a status history. Returned or reinstated credentials can be restored to Active without recreating former assignments. Minister management commands are now grouped under a single Actions menu.
How to use it
Open District > Ministers and select a minister. Open Actions and choose Change Credential Status. Select the official status, enter its effective date, add an administrative note if needed, and select Confirm Status Change. Review the warning carefully: any status other than Active ends assignments that have no end date or end after the effective date and archives the minister. The original credential type remains on the record.
To return or reinstate a credential, find the minister under Archived records, open Actions > Change Credential Status, and choose Active / Returned or Reinstated. This unarchives the minister but does not recreate previous assignments; add any new assignment separately. Credential status and its effective date appear on the minister record and in the minister CSV export. District administrators can also review the dated Credential Status History on the minister record. Email Minister, Edit, Transfer Out, Mark Deceased, and Archive are now available from the same Actions menu.
Church
People
September 15, 2026
2026.9.4
Track student grades and manage church school lists
Church staff and administrators can now record a student's grade and school on the person information and add-person pages. Grade uses a standard dropdown: Pre-School, Kindergarten, 1st–8th, Freshman, Sophomore, Junior, and Senior. Each church maintains its own school list. School information is restricted to church staff and administrators.
How to use it
Open a person's Information tab or Add Person and find School Information below Safety. Empty cards show only the header and Edit button. Select Edit to choose a grade and choose a school.
Choose Manage schools to open the scrollable school manager. Enter a school name and press Enter or select Add. Duplicate names are rejected. Select a school in the list to fill the name field and switch to Edit; press Enter or select Edit to rename it. Select Delete to see the warning, then Confirm or Cancel. Confirming clears that school from all assigned person records and deletes it from the list. Person records and grades are kept.
Church
Vacation Tracking
September 11, 2026
2026.9.3
Configure vacation request email notifications
Church vacation administrators can now choose the email address that receives new and resubmitted vacation requests. Request emails include the requested dates, notes, overlapping vacations, and a direct link to Vacation Admin. When an administrator approves or denies a request, NazTrack emails the requester with the decision. Vacation Admin also limits its overlap warning to vacations that are ongoing or in the future.
How to use it
Open Church Admin > Vacation Admin and select the new Setup tab. Under Vacation Request Notifications, enter the email address that should receive new and resubmitted vacation requests, then select Save notification settings. Leave the address blank to disable request-submission notifications for the church.
The Setup tab also contains the existing entitlement and working-day settings. Use All Entries & Totals to approve or deny pending requests. The requester is automatically emailed at the address on their user account when a decision is recorded. The Overlaps detected warning on that page now omits vacations that have already ended.
District
Board of Ministry
September 3, 2026
2026.9.2
Track district-license history on candidate records
District users can now track a district licensed minister's complete annual license history on the person's Board of Ministry candidate record. Each license year is recorded separately, making gaps in licensure visible and allowing NazTrack to evaluate the three-consecutive-years requirement for ordination readiness from the recorded history. License terms created through assembly actions are included automatically, and earlier history can be added manually.
How to use it
Open Board of Ministry, select Candidates, and open the candidate record. In District License History, review the annual terms or select Add license record to enter an earlier term manually. Existing records can be edited or deleted from the history table. License status is calculated automatically from the dates and any later license terms.
NazTrack uses the most recent uninterrupted sequence of recorded license years and dates for the ordination-readiness check. When a renewed license is granted at the assembly where the prior license expires, both terms share that assembly date and remain continuous. A missing year or a break between the expiration and next issue date breaks the sequence. Review imported history carefully so each annual term and any actual gap in licensure are represented accurately.
District
Ministers
September 2, 2026
2026.9.1
Record an optional secondary email for ministers
District users can now record an optional secondary email address on a minister's record. The secondary address is informational only and does not change the minister's NazTrack sign-in or primary email address. NazTrack does not use it for communications or other messages.
How to use it
Enter the address in Secondary Email when adding a minister, or open an existing minister record and select Edit. The secondary address appears on the minister detail page when populated. Leave it blank when no additional contact address needs to be recorded.
District
Ministers
August 31, 2026
2026.8.16
Track gender on minister records
Districts can now optionally record a minister's gender as Male or Female. Gender appears on the minister's record when it has been provided and can also be copied from a linked Person record using Sync from Person. Existing minister records remain unchanged until a gender is entered or synced.
How to use it
Open a minister record and select Edit, then choose Male or Female in the Gender field and save the record. Leave the field blank when gender is not known or should not be recorded. If the minister is linked to a Person record that has a gender, select Sync from Person on the minister record and choose Gender.
District
Pastoral Reviews
August 25, 2026
2026.8.15
Set a pastoral review date without recording a past review
Districts can now set the next pastoral review date directly from the Pastoral Reviews page, even when no previous reviews have been recorded. This is useful when a district already has a review schedule but does not have the historical review records needed for NazTrack to calculate it. Setting the date changes the schedule for the pastor's current assignment; it does not create a review record that did not happen.
How to use it
Open Ministers > Pastoral Reviews and stay on the Reviews Due tab. Find the pastor, then select Set Date. Choose the Review Due Month and, if known, the Review Due Day. The day is optional; when it is left blank, NazTrack uses the last day of the selected month. Select Set Date to save the schedule. After an actual review is recorded, NazTrack automatically schedules the next review four years later. To discard a manually set date, open Set Date again and select Recalculate Automatically. When no reviews have been recorded, the automatic date is two years after the pastoral assignment began.
District
Pastoral Reviews
August 24, 2026
2026.8.14
Track church/pastoral relationship reviews
Districts can now record and track the church/pastoral relationship reviews lead pastors go through with their church. A lead pastor's first review is due two years after their pastoral service begins, and every four years after each review that follows. A new Pastoral Reviews card on each minister's record lets district staff save a review directly against that minister — the church it was held at, the type of review, the result, board and congregational vote counts, and who conducted it. A new Pastoral Reviews page, listed under the Ministers menu, shows every current lead pastor and when their next review is due, with filters for status, church, and due-date range, plus a second tab listing every review already conducted within any date range you choose. Both views can be exported to CSV.
How to use it
Open Ministers and select Pastoral Reviews to see who is due for a review and when, or switch to the Reviews Conducted tab to pull a record of reviews held within a date range. To record a review, open the minister's record, scroll to the new Pastoral Reviews card, and select Record Review. Existing minister assignments determine which churches a minister can be reviewed at, so no setup is required before recording a district's first review.
District
Board of Ministry
August 24, 2026
2026.8.13
Assign Board of Ministry executive committee members independently
Board of Ministry members can now hold any primary board role and also be designated as serving on the Executive Committee. This fixes situations in which a person serves as Chair, Secretary, Studies Committee Chair, Studies Committee Member, or Member while also serving on the Executive Committee. The Board of Ministry executive committee email audience now follows this independent designation, so members with another primary role are included without losing their role or its permissions.
How to use it
Open Board of Ministry and select BOM Roster. Add or edit a member, choose the person's Primary Role, and select Serves on the Executive Committee when applicable. The roster displays an Executive Committee badge alongside the primary role. If your district does not use an executive committee, simply leave this box unchecked for all members.
Existing Board Chairs, Secretaries, and members previously assigned the standalone Executive Committee role are carried forward as executive committee members. Review the roster and adjust the checkbox if your district's current executive committee differs. Only members with this designation are included when sending district communications to the Board of Ministry executive committee audience.
District
Churches
August 20, 2026
2026.8.12
Generate church mailing labels
District church lists can now generate a PDF of mailing labels for a selected set of churches. The PDF is formatted for Avery 5160 address labels: 1 inch by 2 5/8 inches, three columns by ten rows on US Letter paper.
How to use it
Open the district Churches page and select Mailing Labels. Check or uncheck churches in the modal, then select Generate Labels. Churches without a mailing address remain listed but cannot be selected. Print the downloaded PDF at actual size (100% scale) on Avery 5160-compatible 30-label sheets. Mailing Name is used when present; otherwise Church Name is used.
District
Churches
August 20, 2026
2026.8.12
Add mailing names to church records
Church records now include a Mailing Name in addition to the official, preferred, and legal names. This separates the wording used on physical mail from the shorter name shown in NazTrack and the formal corporate name, so envelopes can use a clear recipient without changing other church records.
How to use it
Open a church record and select Edit. Enter the name that should appear above the church's mailing address in Mailing Name. If Mailing Name is left blank, NazTrack uses Church Name when generating mail.
Church
Accounting
August 18, 2026
2026.8.11
Accounting is now live for churches
Churches can now manage their finances directly in NazTrack with a complete double-entry Accounting module. A guided setup process helps each church build or import its chart of accounts, add checking, savings, money market, certificate of deposit, and credit card accounts, enter opening balances, and establish fiscal periods. Accounting connects directly with Giving so closed offering batches can be posted as deposits without entering the same income twice.
Treasurers can record income and expenses, create deposits and journal entries, write and print checks, track credit card charges and employee reimbursements, manage budgets and vendors, review potential 1099 payments, and reconcile bank and credit card statements. Optional controls support draft and posting workflows, period locking, account codes, and functional expense classifications.
The module includes nonprofit financial reports such as the Statement of Financial Position, Statement of Activities, Statement of Cash Flows, Statement of Functional Expenses, Trial Balance, donor-restricted net asset balances, Giving reports, check registers, and 1099 review. Accounting permissions may be assigned separately so churches can give each person only the access needed for their responsibilities.
How to use it
Select Accounting from the church navigation. The first time it opens, follow the five-step setup wizard to name the accounting book, choose optional features, build the chart of accounts, add financial accounts and opening balances, and activate fiscal periods. Users assigned the Church Treasurer role have all Accounting permissions; churches may also grant individual Accounting permissions for more limited access. Open Help and choose Accounting for detailed guidance on each workflow and report.
District
Board of Ministry
August 15, 2026
2026.8.10
Configure and receive Special Service applications online
Districts can now administer the complete Special Service (SPC) request and renewal process in NazTrack. The protected generic application and its approval controls cover the applicable requirements of Manual paragraphs 504, 520, and 530: the nature and location of the ministry assignment, denominational affiliation, the minister's ongoing connection to the Church of the Nazarene, local-church membership and participation, faithful stewardship, geographic scope, annual written District Advisory Board action, Board of General Superintendents approval when required, and district assembly action. The SPC application supports the Manual process but does not replace the minister's separate annual report to the district assembly.
Each district begins with a ready-to-use application built from the Manual requirements. District administrators may change the application name and instructions, add district-specific questions, preview the minister experience, and optionally require SPC applicants to attend the annual Board of Ministry interviews. The Manual-required questions and minister-profile section remain protected so local customization cannot remove required information.
Districts may send applications to current SPC ministers and potential first-time applicants, but an email invitation is no longer required. A minister with a linked NazTrack account can sign in from a church page and select Tools, District Tools, then Request Special Status. NazTrack opens that minister's district application, prefills information from the minister record, and allows the minister to save a draft, update profile information, electronically sign, and submit. Minister-initiated and district-invited applications appear together in the district's SPC application registry without creating duplicate annual applications.
How to use it
Open Board of Ministry and select SPC Ministers. Choose Application Setup to review the generic application, preview it, edit the instructions, add any district questions, and turn on Require SPC applicants to attend annual BOM interviews if that is your district's policy. Use Send Applications when the district wants to invite selected ministers directly.
To let ministers begin their own request, make sure each minister has a NazTrack user account linked to the district minister record. The minister signs in, opens a church page, and selects Tools > District Tools > Request Special Status. The current district application opens immediately; returning later reopens the same application for that year.
Review all invited and minister-initiated requests from the SPC Applications page. After submission, record any required Board of General Superintendents status, the annual written District Advisory Board action, an optional district-required BOM interview, and the district assembly action. Assembly approval creates an active SPC assignment for a first-time applicant, while denial ends an active assignment.
District
Board of Ministry
August 15, 2026
2026.8.10
Studies Committee Chair can manages candidates
Discovered a bug where studies committee chairs could not manage candidates or add new candidates. This has been resolved.
District
Onboarding Portal
August 14, 2026
2026.8.9
Guide district setup with the Onboarding Portal
District administrators can now track initial setup in the Onboarding Portal. The checklist covers churches, ministers, boards, and district settings, unlocking steps as prerequisites are completed.
How to use it
Open the gear menu and select Onboarding Portal. Check each unlocked item as you finish it. Locked items identify their prerequisites, optional items do not block completion, and some steps include copyable email text. When all required steps are finished, select Mark Onboarding Complete.
District
Ministers
August 13, 2026
2026.8.8
Grant lay pastors the same church access as credentialed pastors
NazTrack tracks who runs a church through the assignment role code on a minister's record. A PAS (Pastor) or PASPAC (Pastor of a Parent-Affiliated Congregation) assignment has always automatically granted that minister's login Church Admin access — the ability to manage their church's account. Those two codes are reserved for credentialed clergy: an ordained elder or a district-licensed minister on the elder track, per denominational polity.
The LAY role code covers a much broader group than PAS or PASPAC does. It is used for any lay minister a district has commissioned for specialized ministry — church planters, bivocational or supply pastors, teachers, lay evangelists, lay song evangelists, stewardship ministers, and lay church staff ministers can all share the single LAY code. Most are not functioning as their church's pastor at all, so the assignment alone was never a safe signal to grant Church Admin access, and until now no lay-coded assignment carried that access, no matter what the minister was actually doing at the church. That was a problem for districts that appoint a lay minister to lead a church in a genuine pastoral capacity. That minister needed to run their church day to day but had no way to get the access a PAS or PASPAC assignment would have given them automatically.
Assignments with the LAY role code now have a 'Serving as lay pastor of this church' checkbox. Checking it grants that minister's login the same Church Admin access a PAS or PASPAC assignment grants, without changing their recorded credential type — they remain correctly recorded as a Lay minister, since NazTrack still needs to reflect their actual denominational standing for district and assembly reporting. Leave the box unchecked for every other LAY assignment, since checking it grants church administration access the minister does not need for those roles.
How to use it
On a minister's Assignment History card, add or edit a church assignment and choose the Lay role code. A 'Serving as lay pastor of this church' checkbox appears — check it only when the district superintendent has placed this lay minister in charge of the church as its pastor. Saving the assignment grants Church Admin access immediately, the same as a PAS or PASPAC assignment would.
District
District Advisory Board
August 12, 2026
2026.8.7
Improve advisory board ballot validation
Advisory board ballots now require motion text. When motion comments are left blank, NazTrack asks the user to confirm before creating the ballot and reminds them that a ballot cannot be modified once opened.
How to use it
Enter the official motion text when creating an advisory board ballot. Motion comments remain optional; if they are blank, review the warning and confirm that the ballot should be created without comments.
District
Board of Ministry
August 11, 2026
2026.8.6
Configure district-license knowledge requirements
Board of Ministry now tracks the district-license knowledge requirements described in Manual paragraph 524.1(2). Each district begins with History and Polity of the Church of the Nazarene and Doctrine of Holiness requirements. Requirements may be satisfied by designated course completions or by Studies Committee transcript review.
How to use it
Open Board of Ministry, select Course Catalog, and choose License Requirements. Districts may decide which courses satisfy each requirement and may add further district requirements beyond the provisions of Manual paragraph 524.1(2).
System-wide
All
August 11, 2026
2026.8.6
Using Church Preferred Names
There are three main ways that a church name is saved in NazTrack.
Official Name: is the church’s formal name in denominational records (eg. Smithville Grace)
Preferred name: The shorter or familiar name shown throughout NazTrack. What the church is actually called at the local and district context. (eg. Grace Church)
Legal name: The name of the incorporated entity used on legal and financial documents. (eg. Smithville Grace Church of the Nazarene, inc.)
The application was frequently displaying the official name when it should have been displaying the preferred name. Many parts of NazTrack were changed to fix this. If you see unusual or inconsistent naming in the application, please let us now.
District
Board of Ministry
August 11, 2026
2026.8.6
Track course level on MIT and candidate records
A Minister in Training's course level is now stored on their Board of Ministry MIT/candidate record instead of their minister record. This keeps course of study progress with the candidacy process where it is managed.
How to use it
Open Board of Ministry and select Candidates to view or update a Minister in Training's course level.
District
Board of Ministry
August 10, 2026
2026.8.5
Add more members to the Board of Ministry
Fixed an issue that prevented district administrators from adding more members to the Board of Ministry. The member picker now shows eligible ordained district ministers who are not already active board members.
District
Board of Ministry
August 6, 2026
2026.8.4
Send and sign district license applications online
Boards of Ministry can now send district license applications to one or many eligible candidates by email. Each candidate receives a private, expiring link, completes the application online, and signs it electronically. Submitted applications and their signature records are available to authorized Board of Ministry members in NazTrack.
How to use it
Open Board of Ministry, select Candidates, and choose Send License Applications. Select the eligible candidates, add an optional due date, customize the email instructions, and send. If a candidate's original local license date is unavailable, edit the candidate and verify that the local license has been held for at least one year. Candidates who already have a district license satisfy the local-license prerequisite automatically. Use Invitation History to monitor completed applications or revoke an open link.
District
Ministers
August 6, 2026
2026.8.3
Track birthdays for ministers’ spouses and children
District administrators can now record a birthday for a minister’s spouse and add any number of children with their birthdays. Spouse and child birthdays also appear on the district’s monthly Birthdays & Anniversaries page.
How to use it
Open a minister record and select Edit. Enter the spouse’s birthday in Personal Details. Use Add Child to enter each child’s name and birthday, then save the minister record. You can record partial birthdates of the full date.
District
Minister Membership Access
August 5, 2026
2026.8.2
Set a minister’s membership church from the district dashboard
District administrators can now set or change a minister’s membership church directly from the Minister Membership Access section of the District Admin Portal. Changes save immediately and synchronize Church User access for the minister’s linked user account.
How to use it
Open District Admin and expand Minister Membership Access. Use the church dropdown beside a minister who is missing a membership church or its related access. Select a church in the current district; NazTrack saves the selection automatically and grants the linked user Church User access there.
District
Minister User Access
August 5, 2026
2026.8.2
Send minister welcome emails in one batch
District administrators can now queue welcome emails for every minister user who has never logged in with one action. Each recipient receives a unique temporary password, and the existing email queue handles delivery.
How to use it
Open District Admin, then Minister Login History. Select Send Welcome to All Never Logged In, review the recipient count and password-reset warning, and confirm Queue Welcome Emails. Ministers who have already logged in are not included.
District
Communications
August 4, 2026
2026.8.1
Send district communications to maintained audiences
District staff can compose an email once and send it directly to one or more automatically maintained audiences, including church leaders, district boards, credentialed ministers, assignment-based audiences, ministry candidates, and the district’s configured coordinator levels. NazTrack removes duplicate email addresses when a person belongs to more than one selected audience. Messages support a custom From name, Reply-To address, and common document or image attachments.
How to use it
Open Communications from the district context. Select one or more audiences, enter the From name, Reply-To address, subject, and message, and optionally attach files. Select Send a copy to me when you want the same message delivered to your account email; this also provides a safe way to test the workflow with an empty audience. Keep the page open while the progress indicator sends recipients in small batches and reports any failures.
System-wide
Help
August 4, 2026
2026.8.1
Follow what’s new in NazTrack
NazTrack now has a public changelog for release notes, feature announcements, and practical guidance about system updates. Church and district stakeholders can subscribe separately to the changes relevant to them, while system-wide changes are included for both audiences. Subscribers can choose daily updates or a weekly digest and can manage or end their subscription without logging in.
How to use it
Open Help and choose What’s new to read published changes. To receive updates, enter your email address, select Church changes, District changes, or both, and choose daily or weekly delivery. Open the confirmation email and confirm the subscription before change emails will begin.