Assemblies
The Assemblies module is the district's hub for managing annual district assembly events. It covers everything from creating the assembly record and collecting church submissions to building the public assembly page, managing the schedule, tracking ordinations, and overseeing delegate certificates. Each assembly year has its own record. All setup, submissions, and public content for a given assembly live under that record.
The Assemblies dashboard lists every assembly on record for the district, newest first. Each assembly appears as a card showing the year, theme, dates, and location. From here you can reach every tool and submission page associated with that assembly.
Creating a new assembly
Click the New Assembly button in the top right (district admin permission required) to open the creation modal. Fill in the year (required and must be unique for this district) and optionally the theme, location, and start and end dates. You can also set the initial voting and reporting flags here. Click Create Assembly to save. The system automatically creates all of the default public content sections for the new assembly.
Editing an assembly
Each assembly card has an Edit button in its header. Clicking it opens the edit modal where you can update the year, theme, location, dates, and flags. Click Save Changes to apply the update.
Voting and reporting flags
Each assembly card shows a row of checkboxes that control how the assembly works:
- General assembly voting — Check this in years when delegates to the General Assembly of the Church of the Nazarene are being elected. This flag enables General Assembly-specific election features.
- Reporting open — When checked, churches can submit their minister reports, lead pastor reports, and directory forms. Uncheck this when the submission window has closed.
- NMI voting — Check this when the NMI convention will include elections. This enables the NMI delegate certificate and voting features.
After adjusting any of these checkboxes, click the Save button that appears in the same row to persist the changes.
Public link
Below the flags, each assembly card shows a publicly accessible URL. This link leads to the assembly's public page, which displays the published content sections for attendees and the general public. The link uses a unique token and does not require a login.
Church and minister submissions
A row of buttons provides quick access to the submission review pages for that assembly:
- Minister Reports — Review annual minister reports submitted by ministers in the district.
- Lead Pastor's Reports — Review annual reports submitted by lead pastors on behalf of their churches.
- Directory Form — Review directory submission forms from churches.
- Delegate Certificates — View and approve lay delegate certificates submitted by churches.
- Great Commission Award Reports — Review Great Commission Award submissions.
- NMI President Reports — Review NMI president reports submitted by churches.
- NMI Delegate Certificates — View and approve NMI convention delegate certificates.
Elections and check-in
When the user has election view permission, a second row of buttons appears for the Elections module and Assembly Check-In. These are covered in the Elections help documentation.
Assembly setup status grid
At the bottom of each assembly card is the Assembly Setup grid. This shows every default content section for the assembly with a status badge: Not started, In progress (content has been entered but not yet published), or Published. Click any section button to open the editor for that section.
Who can view: Any district user with district view permission.
Who can create or edit assemblies: District admin permission required.
Several of the default assembly sections are text reports written directly in NazTrack. These include the District Superintendent Report, District Treasurer Report, Finance Committee Report, Advisory Board Report, Board of Ministry Report, NDI Report, Nominating Committee Report, NMI President Report, and NYI President Report.
Click any of these section buttons from the assembly setup grid to open the report editor. The editor provides a rich text field where you can type or paste the report content. Use the Publish toggle to control whether the content appears on the public assembly page.
Reports can be edited and re-published at any time before or after the assembly. The status badge in the setup grid reflects whether the section is Not started, In progress (saved but unpublished), or Published.
Who can edit: District admin permission required.
The Assembly Schedule page lets you build the program of events for the assembly. Items are displayed in chronological order by date and time. Each item shows its date, time, title, and an optional description.
To add an item, fill in the form at the top of the page. The date field defaults to the last entered date (or the assembly start date if nothing has been added yet), and the time field defaults to 9:00 AM or the last entered time. Enter a title (required) and an optional description, then click Add Item.
To remove an item, click the Delete button on that row and confirm the deletion. Deleted items cannot be recovered.
The schedule is automatically included in the Assembly Schedule section of the public page when that section is published. You do not need to republish the section separately after adding or removing items — the public page always reflects the current saved schedule.
Who can edit: District admin permission required.
The Ordination Service Order page is where you plan the flow of the ordination ceremony. Each item in the order has a display position, a title (such as "Processional" or "Charge to the Ordinands"), and an optional description for details or participant names.
To add a new item, fill in the title and optional description at the bottom of the list. The order number is assigned automatically. Click Save to add it.
To reorder items, grab the drag handle on the left side of any row and drag it to the desired position. The new order is saved immediately.
To edit an existing item, click its title or description text to activate inline editing. Make your changes, then click Save.
To delete an item, click the Delete button on that row and confirm. Deletions are permanent.
Use the Publish toggle in the page header to control whether the ordination service order appears on the public assembly page. When published, the content is visible to anyone with the public assembly link.
Who can edit: District admin permission required.
The Memorial Roll recognizes members and ministers who passed away during the assembly year. Entries come from two sources: churches submit their own memorial entries as part of their annual reporting, and the district can add entries directly on this page.
The page shows two lists. The first is the district-level entry form and any entries the district has already added. The second is the consolidated full list, which groups all entries (district and church submissions) by church. This is the view that will appear on the public assembly page.
To add a district entry, fill in the name and optionally the church affiliation and date of death. Click Add Another to add more rows before saving. Click Save to commit all new entries at once.
Use the Publish toggle to make the memorial roll visible on the public assembly page. Publishing shows the full consolidated list, including all church submissions.
Who can edit: District admin permission required.
The Delegate Certificates page shows every church in the district along with the status of their lay delegate submission for the selected assembly. Churches submit a certificate naming their official delegates and alternates.
Each row shows the church name, the current certificate status (Pending, In Progress, Submitted, or Approved), and the timestamps for when the certificate was submitted and approved. Click a church to open the certificate detail.
The certificate detail shows the full list of named delegates and alternates, including each person's name, email, phone, type (Delegate or Alternate), and voting code. Voting codes are assigned automatically and are used to identify delegates during the election process.
When a certificate has been submitted by the church and is ready for review, an Approve button appears at the top of the detail page. Clicking Approve marks the certificate as approved and records the approval timestamp.
The Backfill Voters button creates voter entries in the elections system from the delegate list, if they do not already exist. Use this if delegates were added to the certificate after the election was set up.
Who can view: District admin permission required.
Who can approve: District admin permission required.
The NMI Delegate Certificates page works exactly like the district assembly delegate certificates page, but covers delegates to the NMI convention rather than the district assembly.
The same review and approval workflow applies: view submission status per church, open the detail to see named delegates and alternates, and use the Approve button when the certificate has been reviewed. The NMI voting flag on the assembly must be enabled for this feature to be active.
Who can view: District admin or district NMI permission required.
Who can approve: District admin or district NMI permission required.
The Minister Reports page shows all annual minister reports that have been submitted for the selected assembly, along with a list of ministers in the district who have not yet submitted a report.
Each submitted report shows the minister's name, reporting status, and the current review state. The district can accept or reject reports. When a report is accepted, its data is applied to the minister's record — name, contact information, address, and ministerial role are all updated from the report.
Rejecting a report sends the minister a notification explaining that their report needs corrections, and allows them to resubmit. Accepting sends a confirmation notification.
Ministers can only submit reports when Reporting Open is enabled on the assembly. The district controls this flag from the assemblies dashboard.
Who can review and act on reports: District admin permission required.
The Lead Pastor's Reports page collects the annual church report submitted by each church's lead pastor. These reports contain church statistics and information for the assembly year.
The page lists all churches in the district alongside the status of their pastor's report for the selected assembly. Click a church to view the submitted report details. Reports can be reviewed and accepted from this page.
Like minister reports, pastor reports are only open for submission when Reporting Open is enabled on the assembly.
Who can review: District admin permission required.
Every assembly has a public-facing page accessible via a unique link shown on the assembly card. This page does not require a NazTrack login and can be shared with delegates, attendees, and the general public.
The public page displays only the content sections that have been marked as published. Unpublished sections are invisible to the public even if they contain content. This lets the district prepare content in advance and publish it when ready.
Each assembly is created with a standard set of sections. The following sections are automatically generated and managed through their own dedicated editors:
- Assembly Schedule — managed on the Assembly Schedule page.
- Memorial Roll Report — managed on the Memorial Roll page.
- Ordination Service Order — managed on the Ordination Order page.
- District Superintendent Report, District Treasurer Report, Finance Committee Report, Advisory Board Report, Board of Ministry Report, NDI Report, Nominating Committee Report, NMI President Report, NYI President Report — each managed through the written report editor.
- Bios of Ordinands and Retirees, NMI Treasurer Report, NDI Treasurer Report, NYI Treasurer Report — managed through the public sections editor.
Each section has a Publish toggle. When you are ready for a section to appear on the public page, enable the toggle and save. When the content is finalized and you want to take it down after the assembly, unpublish it by turning the toggle off.
Who can manage public content: District admin permission required.
Who can view the public page: Anyone with the public link — no login required.