Navigate to Vacation Request from the church menu. The page shows a date entry form at the top and your full request history below.

To submit a request, enter a start date and an end date, then click Submit Request. If the request is for a single day, enter the same date in both fields. The request is submitted with a status of Requested and will appear in your request history immediately. It will also appear in the administrator's view for review.

A request can only be submitted for future dates. Requests in the past can be added by an administrator from the admin view.

In your request history, future pending requests show Edit and Delete options.

• Edit — Opens the request form pre-filled with the existing dates. Change the dates and save. Editing re-submits the request for approval, resetting its status back to Requested.
• Delete — Removes the request entirely. Only future pending requests can be deleted.

Approved requests and past requests cannot be edited or deleted by staff. Contact an administrator to make changes to those entries.

The bottom of the Vacation Request page shows your entitlement summary: the number of vacation days you are allotted for the year, how many days you have taken, and how many remain.

Days taken are calculated based on your approved and marked-as-taken entries, counting only your working days within each date range. Working days are configured by your administrator (for example, Monday through Friday). A vacation spanning a weekend is counted only by weekdays within that span that fall on your scheduled working days.

If no entitlement has been set for you, the totals section will indicate that entitlement has not been configured — contact your administrator.

Navigate to Vacation Admin from the church admin menu. The page is organized into three tabs:

• All Entries & Totals — Shows all vacation entries for all staff members in the church. Each entry displays the staff member's name, date range, status, and who reviewed it. Approve or Deny buttons appear on Requested entries. Overlap warnings include only vacations that are ongoing or in the future, so completed overlaps do not remain in the warning list.
• Setup — Choose the email address that receives new vacation request notifications, and set each staff member's vacation entitlement, year basis, and working days. Working days affect how vacation day counts are calculated.
• Create / Adjust Entry — Manually create a vacation entry for any staff member, including past dates. Use this to record time off that was not submitted through the request workflow, or to add an approved entry directly. You can also mark an entry as already taken.

Open the Setup tab and enter the recipient's email address under Vacation Request Notifications. Select Save notification settings. This address is configured separately for each church and replaces automatic delivery to the lead pastor.

When a staff member submits a new request or edits and resubmits an existing request, NazTrack emails the configured address. The message includes the staff member, requested dates, notes, any overlapping vacations, and a link to Vacation Admin where the request can be reviewed.

Leave Notification Email blank if the church does not want request-submission emails. This setting affects emails sent to administrators; approval and denial emails sent back to requesters are not disabled by leaving it blank.

In the All Entries & Totals tab, pending requests show Approve and Deny buttons. Click Approve to mark the entry as approved; click Deny to mark it as denied. NazTrack emails the requester at the email address on their user account with the decision, reviewer, vacation dates, notes, and a link to their vacation request page.

When two ongoing or future vacations overlap, the page lists the conflicting staff members and date ranges in the Overlaps detected warning. Completed vacations are omitted from this warning. Overlapping entries are not blocked automatically — it is left to the administrator to decide how to handle them.

In the Setup tab, select a staff member from the dropdown and fill in:

• Weeks Allowed — The number of vacation weeks this person receives. Decimal values are allowed (e.g., 1.5 for one and a half weeks).
• Year Basis — Whether the vacation year resets on the calendar year (January 1) or the church year. This determines how entitlement is counted when calculating remaining days.
• Working Days — Check each day of the week this person is scheduled to work. Only working days within a vacation date range count against their entitlement. The default is Monday through Friday.

An entitlement record must exist for a staff member before their totals can be calculated. If a staff member's entitlement has not been set, their vacation request page will indicate that entitlement is not configured.