The Forms list shows all active forms with their name, number of entries, public URL, and available actions. Click View Archived to see archived forms.

Each form's public URL is shown in the list. This is the link you share with people so they can submit responses. The link opens in a new tab.

Active forms accept submissions. Archived forms have their public URL disabled — no new submissions can be received.

Click New Form from the forms list. The form editor has two columns: settings on the left and the field builder on the right.

Settings (left column):

• Form Name — Required. The title shown to people filling out the form.
• Form URL Slug — Required. This is the unique identifier used in the public URL. Click Generate to auto-fill it from the form name, or type your own. Must be unique.
• Description — Optional text shown at the top of the public form.
• Notify Email — Optional. When set, NazTrack sends a notification to this email each time a new entry is submitted.
• Header Graphic — Optional image shown at the top of the form (976×300 pixels, JPG, PNG, or WebP, max 2 MB).
• Form is Active — Checked by default. Uncheck to archive the form and disable its public URL.

Field builder (right column):

Click any field type button to add a new field to the form. Available field types are: Text, Email, Phone, Number, Date, Paragraph (multi-line text), Yes/No, Dropdown, Checkboxes, and Name.

Each field has a label (required), a type selector, and a Required checkbox. Dropdown and Checkboxes fields also have an options list — enter one option per line. You can enable 'Allow Custom' to let respondents type in a value not in the list.

Drag the grip handle on the left of each field to reorder them. Click the delete icon to remove a field.

Click Save Form when done. The form becomes immediately accessible at its public URL.

Adding a Name field to your form enables person linking in the entries view. When a form has a Name field, NazTrack can compare the submitted name against people records in your database and suggest a match. You can then link the entry to that person's profile.

This is useful for forms where you want to associate responses with existing church members — for example, a registration form or a prayer request form.

Click Duplicate from the forms list or the form editor. Enter a new name and a new URL slug for the copy. The duplicate will have all the same fields and settings as the original, but no entries.

Click Entries from the forms list to see all submissions for a form. Each row shows when the entry was submitted, who submitted it (if linked to a person), and action buttons.

If the form has a Name field, entries that have not yet been linked to a person show the submitted name and a Link button. NazTrack may suggest one to three people with similar names — click a suggestion to link it automatically. Click Link to open a search dialog and find the correct person manually.

Click View to open an entry's full detail page, which shows each field and its submitted response.

Click Export CSV from the entries list to download all submissions as a CSV file. The file includes all form fields as columns, plus the submission timestamp. Multi-select answers (checkboxes) are joined with a semicolon in the exported file.

Archiving a form disables its public URL so no new submissions can be received, but preserves all existing entries. The form and its data remain in NazTrack and can be viewed at any time. This is the right choice for a form that has served its purpose but whose entries you want to keep.

Deleting a form is only available for archived forms. Deletion is permanent and irreversible — all entries are also permanently deleted. Only delete a form if you are certain you no longer need any of its data.